Stop Doing Manually What Software Should Handle
Eight features that work together — so attendance, access control, and receipts happen without you lifting a finger.
Members Get Reminded. You Stop Chasing.
Available in Pro & EliteEvery month GymSetu WhatsApps 10–200 members asking for fees, expiry reminders, and receipts — at the right time, in a friendly tone, without you lifting a finger.
- ✓7-day reminder — best time to arrange payment
- ✓3-day reminder — creates urgency without pressure
- ✓1-day alert — last chance before biometric blocks
- ✓Expiry notification on the day membership ends
- ✓Auto payment link — automatic thank-you after payment
- ✓Renewal confirmation — keeps members feeling valued
Stop Worrying About Who Owes You Money.
Available in Pro & EliteGymSetu tracks every payment commitment your members make. If they promise to pay Thursday, GymSetu reminds them Thursday. If they don't pay, you see it immediately — flagged, prioritised, ready to follow up.
- ✓Payment commitment date — member selects a specific date they'll pay, system locks it in
- ✓Automatic reminder on commitment date — no manual follow-up needed
- ✓Broken commitment detection — flagged immediately if date passes without payment
- ✓Risk scoring — 🟡 Watch · 🟠 Concerning · 🔴 Regular Offender
- ✓Overdue recovery dashboard — all at-risk revenue in one view
- ✓One-tap WhatsApp to any overdue member
Gym owners don't lose sleep over software features. They lose sleep over members who promised to pay Thursday and didn't. GymSetu tracks every commitment, reminds on the exact date, and flags every broken promise — so you always know where your money is.
Fee Expired? Door Locks. Paid? Door Opens.
Available in Pro & EliteYour ZKTeco or eSSL device finally talks to your member list. When a subscription expires, access restores the moment payment is recorded. Zero manual updates. Zero arguments at the desk.
- ✓Auto-lock at midnight on expiry day
- ✓Instant restore the second payment recorded
- ✓ZKTeco & eSSL integration on your gym WiFi
- ✓WhatsApp notification sent on each access event
- ✓Manual override from dashboard anytime
- ✓Full log of every access event per member
Open Your Phone. See Your Whole Gym.
How many members are active? Who's expiring this week? How much did you collect this month? One screen, updated live — check from home, from the counter, or while travelling.
- ✓Live count of active, expiring and expired members
- ✓Monthly revenue chart with 6-month history
- ✓Payment partner names with amount due
- ✓New member growth chart
- ✓Export reports to PDF or Excel
Photo of Your Register. Members Imported.
Still on Excel or old gym software? Take a screenshot or photo. AI-ready names, phones, dates, plans automatically imported.
- ✓AI-ready names, phones, dates, plans automatically
- ✓Preview and validate before confirming import
- ✓Works with any old gym software or paper register
- ✓Hundreds of members in minutes, not days
Record Payment. Receipt on WhatsApp. Done.
Member pays cash or UPI at the counter. Record it in 10 seconds. Branded PDF receipt goes to their WhatsApp instantly. No printing. No chasing receipts. No sending payment screenshots.
- ✓Record cash, UPI and card payments
- ✓Auto-generate branded PDF receipt with your gym logo
- ✓Send receipt via WhatsApp in one click
- ✓Track partial payments and remaining balance
- ✓Monthly and yearly revenue reports
- ✓Export payment history to Excel
AI Nutrition Planning for Your Members.
Available in Pro & EliteCreate personalised diet plans for members in minutes. Track weight goals, meal preferences, and progress — all inside GymSetu without a separate nutrition app.
- ✓AI-assisted meal plan generation
- ✓Weight and body measurement tracking
- ✓Food database with Indian meal options
- ✓Share plans with members via WhatsApp
- ✓Track member adherence and progress over time
Your Receptionist Can't Delete Members Anymore.
Give each staff member exactly the access they need. Owner sees everything. Manager handles members and payments. Receptionist — members and payments only. All roles logged, all changes tracked, when staff leave.
- ✓Owner — full access to everything
- ✓Manager — members, payments, reminders
- ✓Receptionist — add members, collect payments only
- ✓Pro staff — up to 10 staff accounts, Elite unlimited
See All Features on Your Gym.
15-minute WhatsApp demo. We use your member count and show exactly how each feature works for your gym.